Electronic implementation of the leasing transaction approval process in the document management system requires knowledge of leasing operations, experience in the electronic implementation of processes and adaptability of the solution to the client’s method of work.
Examples from practice show that the electronic implementation of the process is simple in the case of smaller leasing companies and rather complicated in the case of bigger ones.
We start from the partner folder, which, in addition to basic data on the partner, obtained from the ERP system, contains the entire transaction history. The mandatory documents that have to be obtained are defined in advance for every type of partner and type of transaction. All documents, related to the leasing transaction, are scanned, data is captured from the documents, the recipients are defined and the documents are archived in the electronic archive.
The leasing folder is created automatically on the basis of an approved decision and data from various applications, which reduces the search time, the preparation of documents and the processing of claims. Documents and files that are created during process implementation or received by e-mail are easily added to the relevant leasing folders and linked to other documents. Document recipients are notified of their participation in the process via e-mail and immediately redirected to the implementation of activities in the document management system.
We have constant access to the transaction status, the approvers of documents, the current and missing documentation, the course of the implementation of activities, the approval of documents during absence (substitution), decision-making on the basis of data and documentation and the entire approval history with corresponding comments.
Effective tools for the monitoring and detailed analysis of processes and documents (bottlenecks, process duration, employees’ activities, etc.) are available