Solutions > Document management systems > Examples of use > The banking transaction approval process

The banking transaction approval process

It is important that the procedures of approving bank deposits, claims and transactions are carried out quickly. With an electronic version of the banking transaction approval process all the received and sent documents regarding business partners and transactions (credits, deposits, guarantees, cards, accounts, …) are stored in one place – in a central electronic archive.

Documents are passed around the bank in an electronic form in compliance with predefined processes and access rights. The document recipients are notified of their participation in the process via email and are redirected to the implementation of activities in the document management system (reviewing, approving, rejecting, adding, sending to higher decision-making bodies, etc.). All activities are saved in the process history along with the comments.

Complete tracking of process implementation is provided, which aids in determining the liability for decisions made. Alerts of upcoming events (expiration of credit contracts, payments falling due, …), different types of reviewing content (by entering a payment in the account book/general ledger the process is automatically continued with the preparation of documentation in the document management system) and alerts of inactivity within the process (documentation is being processed for longer than X days, an invoice has been waiting for approval for more than 24 hours, …) have a positive impact on work performance.

Documents and files that are created during process implementation (signed client documentation, new current documents, various calculations, etc.) are simply added into relevant electronic transaction folders to the other documentation. Various memos and forms that we send to clients can be prepared by the system automatically by combining different sources of data.

Decision-making bodies do not have to be physically present at meetings, as they can express their opinions and voting rights with the click of a mouse and with comments via multi-level electronic meetings of credit committees (the four-eyes principle, small/big credit committee, etc.).

We have constant access to the mandatory, current and missing documentation, to who is currently processing the documentation and what the status of the transaction is, on the basis of which documents, data and opinions the transaction was authorized, who approved a document on whose behalf, how long the approval process took, on the basis of which data and corresponding documentation the decisions were made, etc.