During optical character recognition, IMiS/OCR Server converts scanned documents into text. It recognizes the characters of a majority of world languages. It can be used as a mail-in service, in which we receive the recognized text by e-mail, or in the IBM Notes/Domino environment, where it converts the recognized text into one of the selected formats and builds a Full Text Search (FTS) index for the needs of searching through the entire text.
Scanned documents stored to an electronic archive provide fast and simple access to documents which we would otherwise look for in file cabinets and folders.
Efficiency can be additionally improved by the option of fast searching for parts of text, set phrases, keywords in scanned documents (contract clauses, letter content, etc.), knowledge bases, etc., which is enabled by IMiS/OCR Server.
We often wish to use part of a text or the whole text from certain received documents. Retyping or re-entering such text is time-consuming and unproductive.
In this case, we first scan the documents, select the language and output format of the recognized text and send an e-mail with an attached scanned document to be recognized to IMiS/OCR Server.
Immediately after processing, IMiS/OCR Server sends back another e-mail with the recognized text in one of the selected formats (DOCX, DOC, RTF, XLSX, XLS, TXT, PPTX, PDF/A, etc.
Documents intended for long-term storage in the electronic archive must be ensured readability and authenticity even after 5, 10 or more years. Suitable formats for
long-term storage are TIFF and PDF/A. Other graphic formats of documents can be converted into the PDF/A format by IMiS/OCR Server.
For the needs of full text search (FTS) IMiS/OCR Server controls the entry of new scanned documents into one or several databases and converts them into the PDF/A format during optical character recognition. The textual representation of the recognition enters into a Notes document, making it possible for the Domino server to build an index across the whole text, thus enabling FTS.
The IMiS/OCR Server interface complies with the accepted SOA standards, which ensures a high level of interoperability with various information systems.
The open interface is easy to use, and at the same time offers the option of affecting any level in the process of optical character recognition and conversion of scanned documents to complex information systems. Because of SOA, the use of the IMiS/OCR Server module is not limited to only one technological platform; on the contrary,
optical character recognition and FTS indexing can be used in all modern service-oriented applications that enable FTS.