IMiS/wClient is web client intended for the capture and management of content of electronic origin. The client operates directly with the IMiS/ARChive Server, which ensures secure long-term storage of documents and archived content along with the corresponding metadata. Users can access the content from any web browser.
Secure authentication of a local archive user is enabled via the user name and password of the user, registered in the external directory, which is synchronized with the archive server via LDAP. Secure authentication is provided by user name and password, along with all the current technological means of protection from unauthorized data access. Content security is ensured through unique identifiers (ID), which are assigned to each entity and document when it is being stored on the IMiS/ARChive Server. The identifiers are encrypted and prevent unauthorized access, viewing or deletion.
Managing the users’ access rights to entities and metadata is a key concept for ensuring the confidentiality and integrity of archived content, along with appropriate availability. Users are limited to accessing those entities; they have been authorized to access according to the security class of the document and the security class level of the user, which are both dictated by the access control list (ACL).
The user sorts the records into a classification scheme, where a hierarchy of entities (classes, folders, documents) has been established. Each entity has a unique classification code, which the user can also set manually. The amount of class and folder levels is practically unlimited and can vary in the individual parts of the archive.
The user can execute the following actions on entities: adding, opening, editing, deleting and moving of the records, reviewing data on the records, changing the status and security class level of the records, and acquiring authenticity evidence. The user archives emails by tagging them in the messaging system and transferring them to the classification scheme using the “Drag and Drop” feature. To enable faster searching for specific paper documents in the paper archive, the user can input metadata on the home and current location of the physical documents, the status and date of its modification, and the physical documents administrator.
The user can add contents to the documents located in the classification scheme by selecting them from the file system or using the “Drag and Drop” feature. The user can review the content, update it, move it to another document, download it to a device, delete it, or tag it for later indexing or conversion.
The audit trail shows all accesses and events over the records and content. The audit log can be accessed only by users with the appropriate role specified on the IMiS/ARChive Server. For each class, folder and document, it logs when the user executed an action and from which device.
One of the most important functionalities of the electronic archive is the ability to search for records and content. The user searches the entire archive or only under the selected entity, according to the access rights.
The IMiS/ARChive Server enables a user to search by: records metadata, the full text of document contents, the title of document contents or by records metadata and the full text of document contents simultaneously. The user can limit the search condition only to the initial or random intermediate part of the query and it is case insensitive.
Authenticity evidence is created on the IMiS/ARChive Server for the entities, whose properties correspond to at least one rule for generating proofs and have at least one metadata or content that is intended for generating proofs. Evidence is created in packets, according to predetermined time intervals.
Retention periods represent a time frame in which the archive system must retain entities. Each entity in the classification scheme (except the document in the folder) needs at least one defined retention period. Only users with rights can edit retention periods. They can view, add, review and edit retention periods for a selected entity.
Via the web service IMiS/Storage Connector Services REST, the IMiS/wClient connects to several IMiS/ARChive Servers (see scheme below). This facilitates the capture and management of digital content of several separate organizational units on a single location.