Software solutions to batch scan, archive, view and exchange of SAP documents and data with other information systems contribute significantly to the faster execution of business operations, greater transparency of documentation and business, and consequently to better efficiency. What follows is a description of the examples of solutions that have been created in view of the most common requirements and needs of SAP users.
The documents received are equipped with bar codes and batch scanned. During automatic routing, the scanned documents (objects) are assigned an ID while being stored in the IMiS/ARChive Server. Data from the bar codes, metadata and the IDs of saved objects are stored in the SAP record. A connection is established between the archived object and the SAP record via the ArchiveLink interface. When users open a SAP document, they can view the scanned documents stored on the archive server, independent of the SAP system, by clicking on the attachment.
The provider of scanning services delivers the files of scanned documents and the index files containing the metadata. During automatic routing, the scanned documents (objects) are assigned an ID while being stored in the IMiS/ARChive Server. Data from the index file and the IDs of saved objects are stored in the SAP record. A connection is established between the archived object and the SAP record via the ArchiveLink interface.
Archiving of outgoing documents is carried out automatically via a standardized ArchiveLink interface for archiving outgoing documents. The mode of archiving outgoing documents is determined exclusively by configuring the SAP system.
Archiving of received digitally signed documents is sensible in order to ensure the authenticity and unified register of all documents. Outgoing SAP documents are printed with bar codes, which are uniquely determined by the types and numbers of the documents. The received digitally signed documents are batch scanned as incoming documents and archived in the IMiS/ARChive Server digital archive.
Access to archived SAP objects for users of other systems enables authorized users to search through several, preset metadata and display results according to the defined dependency of SAP documents, in accordance with the security scheme.
The document management system and the SAP system complement each other.They are linked in order to achieve automated data exchange between the two systems, a higher automation level and better efficiency.
The security of electronically archived SAP documents is ensured by state-of-the-art AES-256 algorithms for encryption.