IMiS/Scan is a program module for scanning black and white and color documents and for reviewing them. It supports the standard formats for document scanning multi-page TIFF and PDF/A. The online settings of the scanning profile (resolution, color depth, brightness, sharpness, sampling, two-page scanning) facilitate the efficient scanning of paper documents of various readabilities and quality levels.
Using standard compression algorithms (CCITT G3/G4, LZW, JPEG, JPEG2000, JBIG, ZIP) in different methods of document scanning (black and white, grayscale, color) we reduce the size of scanned documents, providing for faster transfers within the network and reducing the disk capacity needs. The size of a single-page scanned document is only 40–60 Kb on average, while the size of a multi-page document increases linearly.
Electronic documents in the TIFF and PDF/A format can be digitally signed by an IMiS client (View, Scan). Together with a digital certificate, the digital signature is used to verify the authenticity of electronic documents. It provides the identification of the signee,
the unalterability of the signed content and enables the determination of the source of the signed content. Every unauthorized change to the document makes the digital signature invalid.
The documents can be signed parallel when there are several approvers of the same electronic documents or sequentially in the case of a multi-level approval of documents.
The digital signature and its graphic image, digital certificate data, the reason for signing and the commentary can be displayed on any page of the document or can remain hidden in the background.
The general functionalities of software products for document scanning (enlarging, reducing, rotating) often do not meet the demands of advanced users.
IMiS/Scan users can add redactions and other annotations to documents (marking, emphasizing, overlapping, captioning, stamping, commenting). Annotations become part of the scanned document while being saved completely separately, which is made possible by the tool for merging with the original.
In addition, we can control user rights to changing the original, mark whole pages or individual parts, send documents directly via e-mail, etc. While scanning, we can also merge several physically separate documents (e.g. a delivery note and an invoice) into one electronic document.
Using integration scripts, any application solution (DMS, ERP, CRM, BPM, etc.) can be closely linked to IMiS/Scan, making it possible for certain users to scan directly from the application solution. This way, users do not have to use several applications, which affects the performance and quality of work done. While being scanned, a document is automatically saved in the IMiS/ARChive Server. Scanned object ID is recorded into the relevant place of the application solution and does not burden the application. When we view the scanned document, the application solution uses the scanned object ID to acquire the relevant object from the IMiS/ARChive Server and displays it in the IMiS/Scan viewer. The method of protecting the object ID is determined in the security scheme, which is entirely taken from the application solution.
Documents intended for long-term archiving in the digital archive must be ensured readability and authenticity even after 5, 10 or more years. Using the output TIFF and PDF/A format, IMiS/Scan ensures the authenticity of documents for a longer period of time.
IMiS/Scan++ is a software product that, in addition to all the functionalities of IMiS/Scan, also enables optical character recognition (OCR), immediate conversion of scanned documents into a textual form and quality enhancement. IP (image processing) filters improve the processing of images (automatic alignment, rotation, noise reduction, automatic brightness adjustment, erasing empty pages, etc.) and the detection of documents in the process of scanning. This improves the readability of source documents of lower quality.
Using the TIFF and PDF/A output format we can guarantee the long-term readability and authenticity of documents.