Solutions > Document management systems > Examples of use > The incoming mail process

The incoming mail process

The incoming mail process can be implemented much faster and effectively electronically.
In the front office the received documents are batch scanned, entered, the recipients determined, and archived in the electronic archive. The documents are passed around the company solely in electronic form and are instantly available to end recipients (persons, sections/departments) or intermediaries with the task of directing mail to the relevant persons in the company. All documents are gathered in one place, routed transparently,
and accessible to authorized persons at any time.

The recipients of documents are notified of receiving incoming mail via electronic mail.
By clicking on the link in the e-mail, they are directed to the relevant document in the document management system. All activities on the documents (reviewing, approving, rejecting, connecting documents, forwarding to others, etc. ) are recorded in the process history, together with comments.