IMiS/Client is a client used to access the IMiS/ARChive Server. It captures and manages digital content, as well as the content, that has been digitized through the scanning process. The client is integrated into Windows Explorer, which makes it very easy to use. The IMiS/Client is integrated with the IMiS/Scan module in order to scan documents and to place them into the classification scheme accordingly.
Authentication is provided by the “user credential scheme” (user name/password), which uses the modern SRP-6A technology. It enables secure authentication that does not require any authentication data transfer. The technology is based on complicated mathematical algorithms. They transform the original authentication data into individual products, which prevent potential attackers from stealing the identity in case of “brute force” attacks.
Access rights and management of entities and metadata are essential for ensuring access, usefulness, integrity and authenticity of archived content.
The user can only access the entities according to the security class (of user and the content) and the user’s rights to access the entities and metadata (ACL).
Users can sort entities into the classification scheme according to the content, authority, activities, business and expert positions in the company. Each entity has a unique classification code, which the user can also set manually. Adding, changing, deleting and moving of entities are the key actions, which the user performs over the entities. The user can move individual entities or parts of the classification scheme.
In the classification scheme the user can add content files from the data system or through scanner by using the IMiS/Scan module. User can archive emails by marking them in the email client and by transferring them to the appropriate location in the classification scheme using Drag and Drop.
When scanning the documents, the validity of electronic signatures is automatically verified for each electronically signed PDF/A, TIFF, XML or EML file.
By capturing data about the location of physical documents, the users can find documents in the physical archive more quickly. The user enters metadata about home and current location of records, change status and date and administrator of physical records.
The IMiS/Client enables converting of content files into a PDF/A file using the virtual IMiS/Convert To PDF-A printer. All content components are preserved in the conversion process.
The audit trail shows all accesses and events over the entities and content files.
For each entity it is visible, which user performed a certain action, when, from which computer and if user only accessed the entity or content filess (reading) or changed them as well. For the important actions the details are also tracked.
One of the key features of the digital archive is the possibility to search the content by metadata or full text. It allows searching by prefix or an arbitrary substring of the search term and is case insensitive. Search is performed within the whole archive or under the selected entity.
Review process is a monitored and planned process for implementation of transfer, destruction or permanent retention of electronic documentation.
This includes the process of preparing the review process, reviewing and selecting entities during the decision-making process, reviewing process implementation, transferring selected entities, reviewing the content of documents, and reviewing the selected retention periods. Based on the entity’s retention period, which specifies how much time an entity must be archived in the archive system, the entity also contains a default action that will be implemented in the review process. The action can be changed by users with rights (members of the committee) that implement review.
The IMiS/Client can be connected to several IMiS/ARChive Servers, which facilitates the capture and management of digital content of several separate organizational units on a single location. The IMiS/Client and IMiS/Scan access the archive server through the IMiS/Storage Connector.