One interesting example is that of an organization that decided to scan received invoices. They used the software that came with the scanner. It saved the scanned documents as attachments in the HCL Notes/Domino application.
In a year the base of scanned documents increased to 16 GB. The application response time worsened, work became more difficult and ineffective.
With the tool we have developed, we removed the attachments from the base, transferred them to the IMiS/ARChive Server and set up the appropriate connections between the application and the archive server.
The size of the NSF base was thus reduced to 100 MB. The application started working significantly faster.
When archiving objects on the IMiS/ARChive Server, the algorithm assigns a unique identifier (ID) to each object and records it in a Notes document of an application of choice.
Te application user selects a relevant object for viewing in a logical document, the user acquires it from the archive server via an established connection with the help of the object’s ID and displays it in the IMiS/client (IMiS/Scan, IMiS/View).
The HCL Notes/Domino application thus only contains the links to objects. Digitized contents are stored as objects completely separately from the application and not as attachments in Notes documents.